Privacy Notice

Privacy Notice

The UK Data Privacy legislation, give individuals the right to be informed about how organisations use their personal data. This information is provided in the form of a Privacy Notice. 

Newark and Sherwood District Council is registered as the Data Controller for all the information you provide to us under the Data Protection Act 2018 (registration number: Z4973840). 

We will only use this information in conjunction with your occupation of the premises you lease from Newark and Sherwood District Council.  

Your data will be held within the Newark and Sherwood District Council secure network and premises and will not be processed outside of the UK. For more information, visit the Newark and Sherwood District Council Privacy Notice page.

Access to your information will only be provided for authorised members of staff in relation to managing your lease and to any sub-contractor(s), i.e. legal services, maintenance contractors, external surveyors etc. who maintain the same levels of security that we do, which are set out in the contract we have with them.  

We will keep your information for six years after the date your lease ends.  

Your data rights  

Your personal information belongs to you and you have the right to:  

  • be informed of how we will process it
  • request a copy of what we hold about you. If you provided this to us electronically for automated processing, we will return it in the same way
  • have it amended if it's incorrect or incomplete
  • restrict how we process it
  • object to us using it for marketing or research purposes
  • object to us using it in relation to a legal task or in the exercise of an official authority
  • request that a person reviews an automated decision

How to contact us or make a complaint 

If you would like to access any of the information we hold about you, have concerns regarding the way we have processed your information, need help in understanding how we process your data, or would like to make a complaint, please contact:  

Data Protection Officer 
Newark and Sherwood District Council 
Castle House 
Great North Road 
Newark 
Notts 
NG24 1BY 
Email: privacy@newark-sherwooddc.gov.uk  
Tel: 01636 650 000 

If you are unhappy with the way we have processed your information or how we have responded to your request to exercise any of your rights in relation to your data, you also have a right to complain to the Information Commissioner's Office (ICO). 

Information Commissioners Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 
Telephone: 0303 123 1113 
Email: casework@ico.org.uk 

Website: ICO online 

The Information Commissioner will not make an independent investigation into your complaint unless you have exhausted our own complaints procedure.